Procurement Assistant Manager  

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Job Summary
Deliver procurement services that consistently meet or exceed business expectations, with engagement and support of key stakeholders to contribute to corporate profitability and enhance U Mobile's competitive advantage by sourcing and delivering product and service at the lowest total cost of ownership whilst maintaining high ethical standards at all times

Job Responsibilties
Strategic Sourcing
Where designated, assist to identify the category sourcing strategy, obtain stakeholder's buy-in, and development of assigned commodity strategy(s). Execute the agreed category strategy including sourcing activities that will drive improvements in process, quality and delivery as well as achieving lowest total cost of ownership through insight and analysis of category(ies). Responsible for sourcing projects with low to medium degree of risks and complexity

RFx Management
Responsible to manage the end-to-end RFx process including liaising with stakeholders on requirements, develop procurement plan, source and qualify potential vendors, conduct RFx, perform commercial evaluation, manage clarification process, negotiate with vendors, obtaining functional reviews, recommend award and obtain approvals. Use the ERP systems or other Procurement Systems and e-tools in an optimal way to maximize internal transactional efficiency, minimizing total costs. Responsible for projects with medium degree of complexity

Contract Negotiation
Assist and support Legal on contract negotiations with vendors to ensure that service, quality, added value, total cost, security of supply and the deployment of the suppliers capabilities in innovation are secured. Is able to contribute and support the preparation of contract terms and conditions.

Transaction Management
Where designated, process Purchase Requisition and issue PO based on the approved award recommendation or existing contracts. Where required, ensure POs are close in SAP if delivery is no longer required.

Delivery
Informed of or where designated responsible for Vendor delivery performance in assigned commodities / services / products. Able to work closely with users and vendors to manage and monitor low-value and lower risks contracts, including on-going risk assessments and recommending mitigation strategies. Responsible for counter measures where a commercial decision(s) is required for resolution of specific delivery issues. Will consult with team lead or equivalent and agree counter measure(s) for systemic failures.

Quality
Informed of or where designated responsible for Vendor quality performance for the assigned commodities / services / products. Responsible for counter measures where a commercial decision(s) is required for resolution of part specific quality issues. Will consult with AGM or equivalent and agree counter measure(s) for systemic failures.

Processes and Procedures
Accountable and responsible for ensuring their adherence to the company’s processes and procedures. Accountable and responsible for SAP data (eg. PO issued and OA created) in order to maintain and improve ERP compliance. Responsible for ensuring that all purchase documents are issued and maintained as appropriate including the required customer, governmental and telco regulations. Contribute to improvement and share best practice across Procurement & Logistics teams.

Code of Business Conduct
Responsible for ensuring their own compliance to the company’s code of ethics.

Categories
i. Media Buys
ii. Marketing and Brand related Agencies
iii. Media Monitoring
iv. Research Agencies
v. Sales and Marketing related tools
vi. Categories as and when assigned

Job Requirements

  • Must have at least 5-7 years of experience in Procurement or strategic sourcing.
  • Category Management skills on Sales & Marketing scope especially Media Buy/Creative/Social Media Agencies/Advertising etc related experience is an added advantage
  • Excellent commercial and contract negotiations skills.
  • Proficient in English (oral & written).
  • Possess strong analytical & problem-solving skills as well as multi-tasking ability
  • Adaptability to changes in fast paced working environment, passionate and energetic
  • Ability to work independently with minimum supervision
  • Knowledge in SAP/Ariba system is an added advantage