Job Requirements
Vendor Relationships
Where designated, assist Contract Management to work and interact with key vendors to continuously improve the working relationship, categories procured and the associated processes. Manage and develop supplier relationships and ongoing negotiations, for the procurement category and sub categories, using leading practice procurement tools to deliver breakthrough performance in cost, service and quality; keep internal customers informed and involved in ongoing supplier management
Strategic Sourcing
Responsible to proactively identify the category sourcing strategy, obtain stakeholder's buy-in, and development of assigned commodity strategies. Execute the agreed category strategy including sourcing activities that will drive improvements in process, quality and delivery as well as achieving lowest total cost of ownership through insight and analysis of categories. Responsible for sourcing projects with high degree of risks and complexity.
RFx Management
Responsible to manage the end-to-end RFx process including liaising with stakeholders on requirements, develop procurement plan, source and qualify potential vendors, conduct RFx, perform commercial evaluation, manage clarification process, negotiate with vendors, obtaining functional reviews, recommend award and obtain approvals. Use the ERP systems or other Procurement Systems and e-tools in an optimal way to maximise internal transactional efficiency, minimising total costs. Contribute to improvement and share best practice across Procurement & Logistics teams.
Contract Negotiation
Assist and support Legal on contract negotiations with vendors to ensure that the required services, quality, added value, cost, security of supply, performance and the deployment capabilities are secured. Is able to contribute and support the preparation of contract terms and conditions, identify commercial risks and negotiate to mitigate the risks.
Transaction Management
Issue Purchase Orders based approved PR in accordance with award recommendation or existing contracts. Where required, ensure POs are closed in SAP if delivery is no longer required.
Delivery
Provide support for Vendor delivery performance in assigned commodities / services / products. Review cases escalated by users and counter measures where a commercial decision(s) is required for resolution of specific delivery issues.
Quality
Provide support for vendor quality performance for the assigned commodities / services / products. Review cases escalated by users and responsible to provide counter measures where a commercial decision(s) is required for resolution of part specific quality issues.
Processes and Procedures
Accountable and responsible for ensuring their adherence to the company’s processes and procedures. Accountable and responsible for SAP data (eg. PO issued and OA created) in order to maintain and improve ERP compliance. Responsible for ensuring that all purchase documents are issued and maintained as appropriate including the required customer, governmental and telco regulations.
Continuous Improvement
Provide advice for continuous improvement programmes and seeks to improve the cost, quality and delivery of purchased goods and services.
Contribute to system enhancement or automation to improve process efficiency
Code of Business Conduct
Responsible for ensuring their own compliance to the company’s code of ethics.
Responsible for the sourcing and procurement of the following products and services and any tasks as assigned:
- IT hardware, software and/ or services; including IT solutions