1. Vendor Onboarding
Responsible for vendor onboarding including vendor registration, vendor pre-screening and anti-corruption due diligence process for the team. Liaise with vendors to obtain the information required for review to be conducted. Maintain and update the information in the relevant folders timely.
Liaise with vendors for the signing of LoU and NDA. Any exception to the standard template to be escalated to the Person-In-Charge (PIC) or Team Lead. Follow-up with all affected parties timely until the document is stamped and stored.
Responsible to ensure data maintained is accurate.
2. Master Data and Outline Agreement
Provide support to the team for master data (eg. Vendor master, material master etc) creation and Outline Agreement / Contract creation and signing.
3. RFx Management
Where designated, responsible to manage the RFx process including liaising with stakeholders on requirements, develop procurement plan, source and qualify potential vendors, conduct RFx, perform commercial evaluation, manage clarification process, negotiate with vendors, obtaining functional reviews, recommend award and obtain approvals. Use the ERP systems or other Procurement Systems and e-tools in an optimal way to maximize internal transactional efficiency, minimizing total costs.
4. Transaction Management
Where designated, process Purchase Requisition and issue PO based on the approved award recommendation or existing contracts. Where required, ensure POs are close in SAP if delivery is no longer required.
Informed of or where designated responsible for Vendor delivery performance in assigned commodities / services / products. Responsible for counter measures where a commercial decision(s) is required for resolution of specific delivery issues. Will consult with Team Lead or equivalent and agree counter measure(s) for systemic failures.
Informed of or where designated responsible for Vendor quality performance for the assigned commodities / services / products. Responsible for counter measures where a commercial decision(s) is required for resolution of part specific quality issues. Will consult with Team Lead or equivalent and agree counter measure(s) for systemic failures.
Where designated, responsible for maintaining data and compiling report for the team
8. Processes and Procedures
Accountable and responsible for ensuring their adherence to the company’s processes and procedures. Accountable and responsible for SAP data (eg. PO issued and OA created) in order to maintain and improve ERP compliance. Responsible for ensuring that all purchase documents are issued and maintained as appropriate including the required customer, governmental and telco regulations. Contribute to improvement and share best practice across Procurement & Logistics teams.
9. Code of Business Conduct
Responsible for ensuring their own compliance to the company’s code of ethics.